Kind regards is a polite, semi-formal email sign-off that conveys warmth and professionalism. It sits just above your name at the end of a message and signals goodwill without being overly casual or stiff.
What "Kind Regards" Conveys
"Kind regards" is friendlier than "Regards" but more formal than "Cheers" or "Thanks." It works well in business email with people you know moderately well — clients, colleagues, or contacts — where you want to be courteous but not familiar. "Best regards" and "Warm regards" are close cousins with slightly different tones.
When to Use It (and When Not To)
Use "Kind regards" for most professional correspondence: follow-ups, introductions, and replies where a respectful tone fits. For a first cold outreach or a very formal letter, "Sincerely" or "Yours faithfully" may suit better; for internal chat-style messages, a simple "Thanks" is often enough. Capitalize only the first word ("Kind regards"), and follow it with a comma before your name.
Kind Regards and Topol
A consistent sign-off is part of a polished email. Design professional, on-brand emails with Topol, start free at Topol signup, or browse more terms in the Topol glossary.